SARS Office Manager Job Vacancies in Woodmead

SARS Office Manager Job Vacancies 2022 notification out. Apply for SARS Office Manager Jobs in Woodmead. Check Latest SARS Government Jobs in Gauteng. How to Apply for SARS Vacancies at Official SARS Careers Portal. Find out here Upcoming South African Jobs Careers24 News at www.sars.gov.za.

SARS Vacancies 2022 Apply for Office Manager Jobs in Woodmead

SARS has released a Office Manager job notification at www.sars.gov.za Careers website. South African Revenue Service has displayed vacant seats for the post of Office Manager vacancies. Candidates satisfying the desired eligibility conditions as mentioned in the South African Revenue Service official notification can submit their application in the prescribed format on before last date with the help of details given below-
NOTE:- Candidates are suggested to read the original SARS job notification before applying for desired post.

SARS Office Manager Job Description

Job Purpose

To formulate tactical strategy and associated delivery plans related to a single practice area, ensuring practice integration and operational implementation through the achievement of Office of the Director High Wealth Individuals objectives, through a range of administrative, financial, and managerial tasks, to enable tactical translation and operational implementation.

Education and Experience

Minimum Qualification & Experience Required

Relevant Bachelor’s Degree / Advanced Diploma (NQF 7) AND 8-10 years’ experience in a similar environment (Office Management) of which 3-4 years ideally at junior management level

Minimum Functional Requirements

Senior Certificate (NQF 4) AND 15 years related experience (Office Management), of which 3-4 years ideally at junior management level

Relevant Business/Administration/Project Management skills. High level of computer proficiency and in the use of Microsoft Office products.

Job Outputs:

Process

Assisting and advising the Director in preparation for internal and external meetings, including presentations.
Co-ordinate information concerning progress and programs of various management committees and other relevant internal stakeholders.
Conduct quality assurance inspections across teams to ensure that all work conducted is on standard and comply with defined processes and procedures.
Develop, implement and monitor a new reporting ethos that focuses on standardisation and uniformity.
Draft responses with regard to more complex issues for internal and external stakeholders.
Drive projects carried out by the Director’s office through the application of effective project management principles.
Ensure effective functioning of the office with emphasis on the administrative documentation and management support side.
Ensure effective relationship and liaison between the Office of the Director.
Ensure efficient and effective follow-through and quick turnaround times for query resolution, meeting of deadlines and electronic correspondence.
Ensure that Departmental impacts have been explored and all risks (internal and external programmes) have been identified and mitigation strategies developed.
Manage the departmental risk register and coordinate Audit processes on behalf of the Director.
Monitor and coordinate the implementation of resolutions from Management Committee meetings.
Prepare and co-ordinate submissions for quarterly and periodic reporting with the responsible portfolio committees, steercoms, etc.
Prepare and manage all reports, correspondence and documents for the Director, including the monitoring of the document management system.
Provide professional input and support in preparing reports for the Director as well as divisional reports, submissions, and approvals.
Provide quality assurance for divisional reports, as well as taking minutes for divisional meetings.
Provide strategic support to the Director on the day-to-day office management.
Provide support in dealing with ad hoc requests as they arise e.g. interviews, submissions, offer letters etc.
Research and compile comprehensive documents/presentations for the Director
Research, analyse information and compile complex documents for the Director and lead the Executive special projects.
Scrutinize complex submissions/reports and make abbreviated notes and/or recommendations for the Director with regards to these documents.
Set up and maintain systems in the Office of the Director that will contribute towards improving efficiency in the office.
Act as the bottom-line drivers of tactical implementation within the context of business unit excellence and performance improvement.
Direct, control, coordinate and optimise budgeted resources to meet specific objectives and deliver agreed results and productivity requirements.
Ensure the development and implementation of a practice in alignment with operational policy and procedural frameworks.
Implement tactical strategy and delivery plans through the development of operational activities, ensuring the achievement of operational targets.
Plan for handling work outputs, pull together interdependent activities & specify priorities, standards & procedures to ensure tactical implementation.
Proactively identify interconnected problems, determine its impact and use to develop best fit alternatives; implementing best practice solutions.
Provide periodic reports on performance against plan & progress on short-term initiatives & use to realign tactical plan and objectives appropriately.
Recommend changes to optimise processes, systems, policies and procedures, and execute the implementation of change and innovation initiated by the organisation.
Timeously communicate top down policy and associated single practice area modification, objective achievement progress and critical success factors to impacted stakeholders.
Use the insights gained through integrated business reports to measure success & realign tactical strategy implementation objectives appropriately.

Governance

Implement governance, risk and compliance policy in own practice area to identify and manage governance and risk exposure liability.
Manage and or advise on the translation and application of policy in a specific functional area.

People

Create a positive work climate & culture to energise employees & give meaning to work, minimise work disruption and maximise employee productivity.
Develop & implement appropriate people capacity plans in line with delivery & efficiency targets, on budget & in partnership with specialised area.
Plan & implement enhanced organisational efficiency by identifying and addressing development requirements & providing tools for people resources.
Translate performance expectations into specific metrics and goals to identify and provide effective services, solve problems and achieve objectives.

Finance

Draw up a budget aligned to tactical delivery plans, monitor planned vs. actual, minimise expenditure and report on cost efficiency.
Implement and monitor financial control, management of costs and corporate governance in area of accountability.

Client

Build strong relationships and implement service level agreements that promote SARS with internal and external stakeholders.
Develop and ensure implementation of practices which builds service delivery excellence and encourages others to provide exceptional client service.
Manage an integrated service excellence culture, which builds rewarding relationships and provides opportunity for feedback and exceptional service.

Behavioural competencies

Developing Others
Trust (V)
Respect (V)
Problem Solving and Analysis
Fairness and Transparency (V)
Accountability (V)
Honesty and Integrity (V)
Conceptual Thinking
Championing the Mandate
Influencing Others
Mobilising Teams
Driving for Excellence
Leveraging Diversity
Accurate Understanding
Building Sustainability

Technical competencies

Functional Policies and Procedures
Tax Knowledge
Service Delivery
Risk Management
Administration
Managerial Budgeting
Project Management
Relationship Building
Effective Business Communication
Problem Analysis and Judgement
Planning, Management and Measurement
Decisiveness
Business Acumen
Implementation and Follow Through
Research and Information Gathering
Record Maintenance

Compliance Competency

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