SARS Senior Project Manager (Infrastructure Projects) Job Vacancies in Pretoria

Job Purpose

To manage the inception and implementation of transformational software development projects within the controlled constraints of scope, time and budget while ensuring adherence to quality, legal and cost requirements and ensuring a basis for benefits realisation is set. Provide coaching, guidance and support to project managers and fulfil a line management function when required.

Education and Experience

Minimum Qualification & Experience Required

Relevant Bachelor’s Degree / Advanced Diploma (NQF 7) AND 8-10 years’ experience in an Infrastructure Development or Built Environment, of which 3-4 years ideally at junior management level.

ALTERNATIVE #

Senior Certificate (NQF 4) AND 15 plus years in and Infrastructure Development or Built Environment, related experience.

Job Outputs:

Process

• Oversee/manage the project prioritisation process by ensuring all aspects are considered in the conclusion of business cases resulting in an integrated plan for sound delivery. This consisting of an integrated approach covering scope, costs, and resource requirements, as well as delivery timeline/s as input to the Investment Prioritisation Committees. Register and see the initiation of projects through. Review and refine initial risks, develop estimate based high level plans, project charters and other initiation documents required to continue with detailed project planning.
• Oversee and guide development of project plans, schedules and other project management documents. Ensure the relevant capability and capacity is available for project delivery. Engage stakeholders and ensure there is an appreciation of the initial baseline plan and changes in plans resulting from change requests. Ensure the project planning base is sound for execution.
• Evaluate project performance and implement corrective measures to ensure delivery remains on track. Consolidate progress from various teams.
• Schedule regular meetings and adhoc stakeholder engagements meant to track and report on project performance.
• Ensure the necessary project information is made available for management tracking and status reporting. Accountable for managing and delivering project in scope, on time, within budget and as per last approved baseline.
• Ensure all relevant project documents are signed-off. Manage the integrated delivery across all business/Infrastructure/IT systems targeted for a project/release to ensure infrastructure/disparate IT systems (project delivery) remain sound and meet performance requirements.
• Identify and manage project risks and issues, develop and execute resolutions / mitigation / contingency plans. Manage the critical path and ensure issues are mitigated to avoid downstream delivery shifts and on exception escalate unresolved issues to the respective senior manager. Ensure the relevant tracking tools are updated and provide an accurate status of the project.
• Manage scope, cost, time, changes, suppliers and contracted delivery. Ensure alignment between contracts, commitments and delivery. Capture lessons learned and ensure repeats are not experienced.
• Ensure all controls closed, document closeout report, schedule closeout meeting and facilitate sign-off. Where required, ensure that project cost centres are appropriately closed down, with the inclusion of returning unspent / non-committed funds to the central capital budget pool(s).
• Possess expert level insights and in-depth Programme Management, Strategic Change, IT, Organisational Change Management knowledge. Is able to engage at all levels to ensure projects are delivered under defined governance and controls.
• Correctly apply policies, practices, EPMO minimum standards, procedures and legislation in the delivery of work outputs with the inclusion of cost management applicable to the project environment.
• Provide oversight on the procurement delivery process and for the on-boarding of suppliers. Manage project costs, commitments payments. Engage contracted suppliers to conclude work orders and facilitate sign-off. Ensure cost commitments are aligned to project delivery.
• Form and foster relationships with clients, project management team, internal and external stakeholders as a means to promote integrated project delivery. Define stakeholder roles and responsibilities and clearly communicate expectations and progress.
• Through the respective line functions, manage and develop teams to operate at their full capability to deliver on project and EPMO objectives.
• Manage the planning and implementation of Build / Construction Projects in manner that enables internal stakeholders to achieve their set objectives.
• Facilitate and manage allocated Project Stream Leaders (Procurement Corporate Real Estate Sourcing, Procurement Contract Management, Legal Counsel, Physical Facilities, Technical Security, Information Technology, amongst others).
• Facilitate the collation of inputs into the development and finalisation of end-stage deliverables, acceptance, and approval thereof.
• Communicate with Business Units for the taking-over of the Construction Works in their respective capacity, and facilitate that necessary the handover process is effected.
• Ensure that ALL projects are coordinated and managed within the approved legislative guidelines, as outlined in the Occupational Health and Safety Act,  no 1995.
• Establish, maintain, and manage the Infrastructure of Build Portfolio’s Risk Registers, in order to ensure that the identified project  risks  are properly, within the appropriate risk management plan for the realization of the intend mitigation solution were applicable.
• Pay appropriate attention to the collation of business requirements in alignment to the business units and divisional Heads needs and expectations.
• Ensure that external stakeholders are appropriately engaged, where needed, should the respective project require such further buy-in, comprehension, and collaborative management.
• Ability to facilitate and interpreted specification, and the planning of relevant drawing for the projects, for example, HVAC, Fire, Electrical, Mechanical, Structural and Civil, among others.  Use the insights gained through integrated business reports to measure success & realign tactical strategy implementation objectives appropriately.
• Plan for handling work outputs, pull together interdependent activities & specify priorities, standards & procedures to ensure tactical implementation.
• Recommend changes to optimise processes, systems, policies and procedures, and execute the implementation of change and innovation initiated by the organisation.
• Timeously communicate top down policy and associated single practice area modification, objective achievement progress and critical success factors to impacted stakeholders.
• Act as the bottom-line drivers of tactical implementation within the context of business unit excellence and performance improvement.
• Direct, control, coordinate and optimise budgeted resources to meet specific objectives and deliver agreed results and productivity requirements.
• Ensure the development and implementation of a practice in alignment with operational policy and procedural frameworks.
• Implement tactical strategy and delivery plans through the development of operational activities, ensuring the achievement of operational targets.
• Proactively identify interconnected problems, determine impact and use these to develop best fit alternatives; implementing best practice solutions.
• Provide periodic reports on performance against plan & progress on short-term initiatives & use to realign tactical plan and objectives appropriately.

Governance

• Implement governance, risk and compliance policy in own practice area to identify and manage governance and risk exposure liability.
• Manage and or advise on the translation and application of policy in a specific functional area.

People

• Develop and maintain teams that are capable of operating to their full capability and provide appropriate skills, knowledge and experience.
• Create a positive work climate & culture to energise employees & give meaning to work, minimise work disruption and maximise employee productivity.
• Translate performance expectations into specific metrics and goals to identify and provide effective services, solve problems and achieve objectives.
• Plan & implement enhanced organisational efficiency by identifying and addressing development requirements & providing tools for people resources.
• Develop & implement appropriate people capacity plans in line with delivery & efficiency targets, on budget & in partnership with specialised area.

Finance

• Implement and monitor financial control, management of costs and corporate governance in area of accountability.
• Draw up a budget aligned to tactical delivery plans, monitor planned vs. actual, minimise expenditure and report on cost efficiency.

Client

• Develop and ensure implementation of practices which builds service delivery excellence and encourages others to provide exceptional client service.
• Manage an integrated service excellence culture, which builds rewarding relationships and provides opportunity for feedback and exceptional service.
• Build strong relationships and implement service level agreements that promote SARS with internal and external stakeholders.

Behavioural competencies

• People Skills
• Developing Others
• Trust
• Respect
• Problem Solving and Analysis
• Fairness and Transparency
• Accountability
• Honesty and Integrity
• Conceptual Thinking
• Championing the Mandate
• Influencing Others
• Mobilising Teams
• Driving for Excellence
• Leveraging Diversity
• Accurate Understanding
• Building Sustainability

Technical competencies

• Functional Policies and Procedures
• Programme and Project Management
• Managerial Budgeting
• Project Management
• Effective Business Communication
• Problem Analysis and Judgement
• Planning, Management and Measurement
• Decisiveness
• Business Acumen
• Written Communication
• Verbal Communication
• Project Administration Skills
• Project Financial Control and Reporting
• Conflict Resolution
• Practice and process facilitation skills

Compliance Competency

• GOC Confidential

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